Create Your Own Passport Invitations!
- Not all paper is printer-friendly. Yeah, you know that gorgeous linen cardstock you just found from the scrap-book store with that deep woven-fabric texture? Good luck printing on it! If you’re planning on using a laser or inkjet printer, steer clear of the really exotic paper. You’ll save yourself time, money and the added stress. If you are wanting a textured paper, the paper suggestions we have listed in the Supplies section have been tested and will work on all ‘digital’ printers.
- Printers cannot print white!* (DUH!) This one may seem obvious, but it’s important to understand that if you decide to use purple-colored paper, yep you guessed it, everything in your photo that should appear white (teeth, eyes, outfit, etc.) will appear purple!!! In fact, all your colors (except black and very dark colors) will have a purplish hue to them! Keep this in mind when selecting paper! It’s much better to select a neutral/light color paper and plan to print purple ON it, than using a paper that distorts ALL colors to purple! In the examples above, the photo on the left depicts using a white cardstock, and the “antique paper look” was simply printed on the outside and inside pages. This allows for all the colors to print accurately, as opposed to using actual antique-colored paper.If you’re dying to use a particular colored paper you found, might we suggest using it for your invite presentation, brochure-folders for your invites and custom envelopes are perfect for this! *Special inkjet printers are available at some specialty print shops. These printers contain an additional “silver” and/or “white” ink cartridge that can be mixed with the standard Cyan, Magenta, Yellow, and Black cartridges to allow for solid printing on any color paper! Although it is possible to achieve a “metallic look” with these inks, they do not match the brightness of a true “foil” impression. The advantage the metallic inkjet printers have on foil printers, however, is that virtually any color can be made, as foil printers are limited to a very basic list of colors. Both Metallic ink-jet and foil printers are very expensive and thus, may be out of your budget.
- How many pages should I make? You need to decide on your layout before you head to the store! Here’s a quick tip: your page count must be a multiple of 4 (excluding the cover). It’s quite simple, each sheet of paper makes 4 individual pages in your passport when printed in “duplex” mode (front-and-back printing). So if you’re thinking of having 10 pages, think again. You’d be left with 2 blank pages somewhere in your passport! Here’s a quick outline of our typical, 12-page passport invitation template. Remember, you can add or remove any 4 pages at a time.
12 Page + Cover Outline
- Outside Front Cover (Country Logo)
- Inside Front Cover (Passport Photo Page)
- Page 1: Formal Invitation
- Page 2: Resort Info
- Page 3: Accommodations
- Page 4: Travel Info
- Page 5: Itinerary
- Page 6: Dining
- Page 7: Dining
- Page 8: Resort Activities
- Page 9: Golf/Spa or Activities continued…
- Page 10: Local Attractions
- Page 11: Trip Tips
- Page 12: Contact Info
- Inside Back Cover (Map Page)
- Outside Back Cover
Supplies and Materials
*NOTE* If you are having your invites professionally printed, we highly recommend going to your local print shop to look at their paper options. This will ensure compatibility with their printers and will make the whole process much simpler. If they make a printing mistake, they can simply restock themselves instead of you having to order more or run back and forth between the store and the print shop. It will likely save you money and certainly time, by not having to order more than you need or having to order paper twice!
Our paper recommendations:
- Aspire (Brand) Petallics (Line) Autumn Hay (Color) Linen (Texture) 98lb COVER Weight (Thickness)
- For plain text: Neenah (Brand) Natural (Color) 80lb TEXT Weight (Thickness)
- For metallic text: Curious (Brand) White Gold Metallic (Color) 80lb TEXT Weight(Thickness)
- 8.5x11 Aspire Petallics Linen Autumn Hay -- 30 @ $.37/sheet -- $11.10 (Local paper store)
- 1/4″ Corner rounder from Michaels (for passport corners) – $6.42 (40% off coupon)
- 1/2″ Corner rounder from Michaels (for boarding pass corners -- optional) – $6.42 (40% off coupon)
- 1/16” Hole punch from Michaels – $3.29 (40% off coupon)
- (Optional) Martha Stewart Scoring Board – $11.99 (40% off coupon) You can pay the print shop to scor the covers for you for only a few bucks.
- Hemp Cord 10yds/Natural from JoAnns – 2 @ $1.29 each -- $2.58 ***Wax cotton cord works better than hemp! It is braided and coated so it doesn’t fray as easily. See assembly pictures below.
- Clear Plastic Envelopes A7 (5.25x7.25) *Found online only – Qty 75 -- $8.25 (15 left-over) here’s a link to better envelopes on Etsy
- Clear Address Labels (Avery Standard, 30 per sheet) from Office Max – 6 @ $.50 each -- $3.00
- 8.5x11 80lb Text Weight “Natural White” paper (for inside content pages) – (INCLUDED IN PRINTING PRICE, SEE BELOW)
- 8.5x11 100lb Cover Weight White Cardstock (for RSVP Boarding Passes) – (INCLUDED IN PRINTING PRICE, SEE BELOW)
Total Spent on Supplies – $53.05
This is the Wax Cotton Cord (also sold at Michael’s) that we recommend using instead of hemp, as it does not fray as easily (and looks nicer too!)
- Cover-Digital Color-Front & Back-30 sheets (2-up per sheet) – $55
- Inside Pages-Digital Color-Front & Back-90 Sheets (2-up per sheet) – $103* *Includes the price of the 90 sheets of 70lb Text Weight “Natural White” paper.
- Bleed Cuts-Heavy-Cover-4 cuts – $10
- Bleed Cuts-Heavy-Inside Pages-4 cuts – $10
- Bleed Cut-Heavy-60 folded passports – $10 (Completed only after the passports were assembled and brought back for this final “booklet cut”.
*We now print the boarding passes on both sides! That way your mailing address is already on the back! No need to print another label! Also, we now suggest using white-gold metallic cardstock for your boarding passes. It definitely adds a nice touch. Check out your print shop for options they carry!
Total cost of all printing and cutting services -- $205
So if your finished project is to be 5” x 7” (5” x 3.5” when folded), the dimensions of your passport file should be greater than that. It is recommended to allow for at least 1/8” “run-off” on each edge. This is called setting an IMAGE BLEED and is designed to compensate for printing and cutting errors. So basically, create a document that is 5 1/4” x 7 1/4” and once printed, cut 1/8” off each edge and you’ll have a professional-looking document with images that run all the way to the edge with no white borders. Also, to save on costs, stack two or more images on the same sheet, center them on the page, and of course, print on both sides. Centering the images allows for front-back printing to line up perfectly, and also has the added benefit of keeping your image away from the edges- inside the printer’s safe printing margins.
Example of a single 8.5″ x 11″ sheet of paper used, image placed “2-up” (Notice the horizontal [black] cut lines trim off the top and bottom images slightly. This is called trimming the bleed.):
Below is how your invites should look when you pick them up from your print shop. Top and bottom bleeds cut. Left and right bleeds remain. Ready for assembly!
The entire process from start to finish can be seen in the video below.
Skip ahead to 4:24 if you wish to see only the assembly instructions.
About Our Templates
Our 12-page Generic Template is full of graphics just like all the examples here. The cover page also includes passport logos for the following countries; USA, Canada, United Kingdom, Australia, Ireland, Dominican Republic, Honduras, Jamaica, Mexico, Denmark, Finland, Poland and Nigeria. New logos will be made free at your request! We also have location-specific templates for Cancun, Playa del Carmen, Cabo, Puerto Vallarta, Punta Cana, Ocho Rios, Montego Bay, and Negril. The templates feature a beautiful map where you can easily add your resort’s location and logo, and also includes a page full of beautiful photos of the most popular local attractions in the area!
Please contact us for more details!